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Project 2.4 - Sharing information and resources between Conferences
Pillar outcome: Establishing and Connecting Diverse Conferences
Issues
Lack of clear lines of communication, combined with physical distance, and information overload.
Need for organisational searchability of information, knowing who is who, and the ability to share our expertise and specialists.
Identified task(s)
- Map of all Conferences on our portal
- Directory of Members with contact information, with self-updating option, agreement to use personal details
- Conference mobile phone number to engage across Conferences / States and Territories
- Individual email accounts, and use of MS Teams to support chat / online meetings, and delivery of training, webinars and the portal
- Member skills audit and sharing of expertise, with subscription option for areas of interest linked to role in Conference / chat channels.
Success indicator(s)
- Ease of communication across borders (online meetings, directory, chats)
- Simple to access resources, training, process and documents
- Identifiable specialists / experts in the Society
- Good information, technology, communication platforms
- Quick turnaround from other Members / Conferences in response to requests for information
Related sub-projects
2.1 Vision for future Conference experiences
2.2 Simplified Conference ‘starter pack’
2.3 Support systems for new Conferences
2.5 Whole-of-Society communication
3.2 The human interactions that support change
Progress
The Project Team is progressing three outputs:
Progress with Output 1: Case studies
A number of Central / Regional Council Presidents were contacted via email and provided the opportunity to share with the Project Team how information, knowledge and resources are shared within the region or central Council.
Responses are being received and collated, with a view to drawing on this information to prepare case studies of the good practices already being used in the Society.
If you would like to contribute to this aspect of the project, the team would love to hear from you. Please email congress@svdp.org.au to get involved.
Progress with Output 2: Online Conference directory
Conceptually, this idea is quite simple - include the names of each Conference, a general email contact address, and show on a map where the Conference is located.
The challenge comes in sharing of information and ensuring that the requirements of the Privacy Act are met. These challenges will need to be addressed by the Project Team. This output can't be finalised until Congress Project 2.5 is further progressed.
Progress with Output 3: Discussion board
Drawing on Reddit as an example, the Project Team is keen to develop a digital tool that allows Members to share ideas, knowledge and resources via a discussion board. This This output can't be finalised until Congress Project 2.5 is further progressed.
The Project Team is drafting the business requirements for this digital tool.
Please note that whilst the outputs of this project were supported by Congress Delegates, it has not been considered by State and Territory Councils and will need to go through a national approval process in 2025 in order to proceed.
Resources
Champion John F.
Project team: Michael Q, Marian P, Pat P, Bernadette F, Shancy S, Veronica I, Tony P, Jo G, Cathy d, Trish M, Giselle S. Members wishing to join this team should contact congress@svdp.org.au
State / Territory support:
- CG - audit of existing resources across Australia; exchange program for youth, volunteers and staff.
National Support:
- Establish and maintain Teams site for Project Team
- Communicate on website
- Communicate with key internal governance bodies for advice on implementation, such as:
- National Membership Network
- National Mission, Membership & Spirituality Standing Committee
- Spirit of Youth
- Support each Congress Project Team
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NCS can be contacted on Congress related matters via congress@svdp.org.au
Growth and Revitalisation sub-projects
Diverse, Flexible Conferences for Impact sub-projects
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