Project 2.5 - Whole-of-Society communication

Pillar outcome: Establishing and Connecting Diverse Conferences

Issues

• Communication is via a hierarchical chain;
• Inconsistencies across jurisdictions;
• Missing opportunities or duplication;
• Lack of understanding of President’s role re communication
  • Different skillsets and comfort with technology
• Lack of change management infrastructure
• Need a shared database and communications tools.

Identified task(s)

• Establish a Communication Coordinator within the Rule, supported by a communication role for Vice Presidents
• Establish chain of comms that works, creating transparency and accountability
• Push for consistency in comms across S/T
• Make access between Members easier with national register of contacts
• Engaging volunteers with grievance support and encouragement for membership pathway
• Longer term goals identified at Congress in addition to quick wins above.

Success indicator(s)

To be confirmed.

Related sub-projects

2.1 Vision for future Conference experiences

2.2 Simplified Conference ‘starter pack’

2.3 Support systems for new Conferences

2.4 Sharing information and resources between Conferences

3.2 The human interactions that support change

3.3 Promoting and sustaining experimentation

3.4 Accountability and following through

Progress

The Project Team aims to improve communication across the Society through the establishment of a communication mechanism that:

• improves transparency and accountability;
• provides Members / staff (and other users?) with access to a national register of contacts;
• includes a repository of information; 
• makes communication and access between Members easier;
• allow Members to easily access advocacy materials; and
• facilitates a Question-and-Answer platform for Members.

The solution must complement, not duplicate, existing intranet sites or digital platforms currently in use across the Society.

The image below shows the current thinking of the Project Team.

The Project Team is drafting a discussion paper to support broader stakeholder engagement.

Resources

Champion Kylan B

Project team: Marian P, Michael R, Rose B, Heather K, Robin O, John F, Trish M, tony P, John D, Cathy D, Des Q. Members wishing to join this team should contact congress@svdp.org.au

State / Territory support:

• Vic - communication through Conferences and Regional Councils

National Support:

• Establish and maintain Teams site for Project Team
• Communicate on website
• Communicate with key internal governance bodies for advice on implementation, such as:
  • National Membership Network
  • National Mission, Membership & Spirituality Standing Committee
  • Spirit of Youth 
• Support each Congress Project Team

• NCS can be contacted on Congress related matters via congress@svdp.org.au

Return to sub-projects summary page